Employee Benefits#

This document is designed to provide clarity to non-mandatory employee benefits within amazee.io. In principle and where possible the new structure sets out to synergize employment benefits and policies across amazee.io.

This is not an exhaustive list and does not include fundamental benefits such as US Healthcare, Pensions, or legally obliged contributions by amazee.io.

Employee Benefits#

In general, the Employee benefits, unless otherwise stated, become available from day one of your employment or contract with amazee.io.

Benefit contributions (time and money) and additional benefits of part-time employees (education and health and wellbeing budget) are defined according to the percentage of employment (e.g. 60% of the normal educational budget with a 60% ongoing employment). The tech budget is the exception in this case, and the full amount will be available irrespective of the working percentage.

All budgets are available in full upon their respective renewals and qualifying periods, but will be prorated throughout each year. If an employee leaves mid way through the year then the benefit is prorated back. e.g. If an employee leaves as of July 1st, then any yearly benefit would be 50%. Any used benefit amounts exceeding the prorated benefit available for the terminating employee may be recovered by amazee.io through the employees final salary. In the case of someone joining the company midway through the year, the benefit is also prorated for their first calendar year.

Generally speaking, unused benefits cannot be accumulated, or in the case of yearly benefits, rolled over into ensuing years. If you have any doubt with regards to what is or isn’t covered, then you should speak to your lead or to HR.

Tech Budget#

Initial Set Up Costs#

When onboarding a new employee, amazee.io will arrange and pay for a new device and peripherals for the employee to conduct their daily work. There is no fixed amount assigned to these costs as they generally differ heavily across regions and regularly fluctuate. amazee.io will suggest recommended setups to new employees based on their roles, mainly using Mac. However, we remain flexible to customization as required. All items purchased under this policy remain the property of amazee.io, unless an employee buyout has been approved.

The initial setup will include the following:

1 Computer
1 External Monitor (optional)
1 External Keyboard (optional)
1 External Mouse (optional)
1 Headphones (optional)
Yubikey
Dongles, extra hardware/software etc as required
1 Mobile Phone (depending on your role, see below)

Computer renewals#

For information on laptop renewals, please see the Internal Handbook.

Annual Tech budget#

You have a yearly budget set aside for tech peripherals, the amounts vary per region (see below). This budget becomes available from January in the second calendar year of your employment, and renews every calendar year thereafter. Any usage of this budget requires prior sign off from your lead. Once you have this you can settle and then expense the cost as “tech expenses” via the expense process.

Any unused benefit will not roll over into subsequent years. This budget is pro-rated on exit and any excess usage may be reimbursed back to the company.

This budget is designed to cover costs of equipment/hardware outside of computers and screens, and that which usually needs replacing sooner. The following are examples, but not an exhaustive list of what is covered by this budget:

Keyboards
External Mouse
Headphones
Dongles
Misc. such as charging decks, adapters and cables, etc

If you have any doubt about what is or isn’t covered, then you should speak to HR/BizOps.

Currency/Region	USD	CHF	EUR	AUD	NZD	ZAR	GBP
Annual Tech budget	500	500	500	750	850	8500	440

All items purchased under this budget will remain the sole property and responsibility of the employee. They therefore do not need to be bought out by the employee.

Benefit may be subject to Tax implications - please check your local legislation or ask HR/BizOps if you have any questions.

Storage devices may be bought with the peripheral budget. However, they remain company property and underlying specific data management policies.

Peripherals with any form of storage capacity are not permitted to store any company data, except for system backup purposes. Backup devices must be fully encrypted and returned together with your personal computer/laptop during off-boarding.

Mobile Phone#

Depending on your role at amazee.io, you may be eligible to receive a company owned mobile phone (COPE) in case you do not want to use your personal phone for conducting company business. These roles are:

Management, including workstream leads
Members of the Sales and Platform Ops workstreams

If you are not provided with a mobile phone feel free to use your own device (BYOD) to access company communications and data services, should you choose to. In which case you are required to comply with security guidelines. This may in the future include installing an app which can ensure appropriate security measures are in place. The specific policies and processes are currently in creation and will be communicated in time before enforcing them.

Note: It is not expected of any one single person to be online and/or available around the clock. The BYOD policy is put in place for the sole purpose of managing how company communication and data services are accessed and secured.

Education Budget#

The Education Budget is a financial and time investment in your continued development and growth. This is a yearly benefit, renewable each calendar year. The amounts vary per region (see below).

The purpose of this budget is to provide additional resources for you to develop your work related skills. This could be an online course, used as a contribution towards larger professional goals such as certifications or diplomas, or used to augment existing activities, such as DrupalCon or other events when you aren’t already attending at the request of management.

You should work with your lead, and pitch professional development activities to them during each employee review. Any usage of this budget requires prior sign off from your lead. Once you have this you can settle and then expense the cost as “education expenses” via the expense process.

You are also granted up to 5 days paid leave to attend courses, events, exams etc. relating to any agreed use of the Professional Development Budget, in addition to your PTO. This leave must be signed off by your lead and can be requested via BambooHR under “Education and Conferences”.

Any unused benefit will not roll over into subsequent years. This budget is pro-rated on exit and any excess usage may be reimbursed back to the company.

Currency/Region	USD	CHF	EUR	AUD	NZD	GBP
Annual Professional Development budget	1,500	1,500	1,500	2,300	2,550	1,300

Benefit may be subject to Tax implications - please check your local legislation or ask HR/BizOps if you have any questions.

Health & Wellbeing#

The Health and Wellbeing budget is provided with the intention of supporting maintenance of, and improvements to your physical or mental health. This is a yearly benefit, renewable each calendar year. The amounts vary per region (see below).

This benefit may be used for gym subscriptions, purchasing of sports equipment, medical health assessments, counseling, physical therapy etc. The benefit should be used for things which aim to improve your long term health or wellbeing, and not for one-off events such as a one-day ski pass etc.

Any usage of this budget requires prior sign off from your lead. Once you have this you can settle and then expense the cost as “health and wellbeing expenses” via the expense process.

Any unused benefit will not roll over into subsequent years. This budget is pro-rated on exit and any excess usage may be reimbursed back to the company.

Currency/Region	USD	CHF	EUR	AUD	NZD	ZAR	GBP
Annual Health and Wellbeing budget	500	500	500	750	850	8500	440

Benefit may be subject to Tax implications - please check your local legislation or ask HR/BizOps if you have any questions.

Connectivity#

As a globally distributed company, we will provide reimbursement towards a portion of your connectivity related costs such as internet/phone connection. This is a set monthly amount available in full, immediately upon starting with amazee.io, for each month you are working for amazee.io.

This benefit is provided to help cover the costs associated with working remotely and must be spent on work related costs. Each month you should send an expense report, expensing the used amount as “connectivity expenses” via the expense process.

Any unused benefit will not roll over into subsequent months. This budget is pro-rated.

Currency/Region	USD	CHF	EUR	AUD	NZD	ZAR	GBP
Monthly connectivity budget	100	100	100	150	170	1700	85

Benefit may be subject to Tax implications - please check your local legislation or ask HR/BizOps if you have any questions.

amazee.io Quest#

After three years of consecutive employment, Amazees get three weeks off, paid, to free their mind and to fulfill a personal challenge which excites them and grows them as a person.

The purpose is not to be considered a standard sabbatical, but rather an opportunity to do something you see as a personal achievement, which you may not normally take the time to do. To be adventurous, create something amazing or do something life affirming.

To be eligible, the project must fulfill the following criteria:

The project lasts for a maximum of 3 weeks and takes you on a profound personal journey
The employee has more than 3 years of consecutive employment; can do one quest every 3 years; and it can't be accumulated
Project is announced to your Lead and CEO at least 6 months in advance
Timeframe is approved by your Lead and CEO
Project subject is approved by the CEO
The preparation and execution of the project must be documented to be available for posting as blogs on the amazee.io website

While some people may choose to take this opportunity to leave home and travel, this can also be undertaken within one’s normal working hours, maintaining family routine.

Employee Referral Program#

We recognize the vital role we all play in representing amazee.io and in bringing in and nurturing talent. Employees represent one of the best recruitment sources available through their relationships and networks.

For this reason we have an Employee Referral Program. If you succeed in recruiting a new colleague, you’ll receive a bonus. The amount paid out varies based on currency, but is largely irrespective of the role or candidate location. There are some terms to this program:

The successful candidate must have named you in their initial application as their referee
You will only be eligible for the bonus once the successful candidate has completed 6 months of employment
The candidate must not have previously applied to a role with amazee.io
Members of the management team and/or HR are ineligible for this program
This successful candidate must be employed on at least and 80% workload, and the bonus is prorated. e.g 80% contract = 80% of the bonus (800 USD)
No bonus shall be paid for the recruitment of trainees, apprentices, employees working for an hourly salary, or temporary employees
The candidate must have been through direct contact, and not through an employment agency, representative, or external partners
The candidate must not be a previous employee, freelancer, or contractor of amazee.io, or the following previously or currently connected companies - Mirantis, Amazee Labs, Amazee/Advanced Metrics.
If you have left amazee.io, or are serving your notice period following or during the 6 month qualifying period then you are ineligible for this bonus

The bonus will be paid directly into your salary following successful completion of the terms above.

Currency/Region	USD	CHF	EUR	AUD	NZD	GBP
Employee Referral bonus	1000	1000	850	1400	1500	800

Benefit may be subject to Tax implications - please check your local legislation or ask HR if you have any questions.